Each island is provided with a server dedicated to store GIS data in their raw format and as processed outcomes from the analyses (not intermediate data). The data in the server should be considered as reference data or master copies. Each data prior being store in the server will have undergone two stages: quality control and metadata compilation.

Data in the servers are protected and rules are set to allow only people with the correct permission to have access to the data. Access to data is denied to people with no permission. Nobody from outside the island will have access to the data into the server. Only the responsible for the data have the rights to copy the data and give them to who has requested. Data of South Georgia are maintained and kept at the British Antarctic Survey (BAS) in Cambridge (UK).
The Cloud
The datasets that are open to the public are collected and uploaded into a cloud service which will store and manage the data. The reason of the cloud is that the open data need to be accessible to everyone also outside the islands. The local servers and the internet band width of the island do not allow an easy connection. Hence, a cloud service is the best solution.
The data with open access will be made available through webgis systems realised for each island taking as example the South Georgia webGIS. People within each island will have the option of downloading data from the internet or ask the IMS/GIS data centre for a copy of them. Data will be always released with their metadata for completeness and transparency of information.
It is responsibility of the data owner to deliver data of quality and their associated metadata. It is responsibility of the project manager to check and ensure that the final data meet standards of quality and have got full metadata. It is responsibility of the IMS/GIS data centre project manager to verify that the master copy of the data given by the each project manager meet the quality and metadata criteria set by the IMS/GIS data centre.

Updates are carried out by who is responsible for the data and the project manager of the IMS/GIS data centre is in charge of ensuring that updates occur regularly.
If a data has got restrictions in terms of use and access, it is likely that the person who is the designated point of contact for the data will receive data requests. Data request should be handle very simply by assessing the individual/organisation asking for the data and the type of work/research that will be conducted. It is entirely up to the point of contact accept or reject the data request. If accepted, only the latest copy of the data and their associated metadata will be given and taken from the server. The data request is followed by the release of a data licence agreement which states legally terms and conditions for the data re-use between the owner of the data and the individual/organisation asking for the data.
The search for the data on the South Atlantic region starts from the metadata catalogue online hosted by SAERI website. Each data collector contributed to it by filling in a standard (ISO19115) metadata form.